5 Notes to help you write professional English Emails

5 Notes to help you write professional English Emails

Writing emails is the minimum skill of an adult regardless of whether they are a student (writing emails to teachers, internship units, etc.) or office workers, in a general business environment.

But using words or writing in such a way that the recipient feels respect and prestige is not easy. Understanding that, EnglishTop Summarize 5 truths to help you write a professional email.

1. The first invitation is always a greeting.

The most common opening for emails in general is “Dear Ms./Mrs./Mr. + recipient's last name" In case you don't know the email recipient's name, use an opening greeting “Dear Sir/Madam”.

2. Thank you at the end is a mistake, leave it at the beginning of the email


5 Notes to help you write professional English Emails


Give the reader the first impression of your sincerity. Therefore, writing thank you at the beginning of an email will be a positive signal showing your goodwill. For example: “Thank you for contacting X Company” (or “Thank you for your prompt”, “Thank you for getting back to me” when you are responding to a feedback email). From there, the recipient, who can be an employer, teacher, or partner, will feel comfortable, make a professional impression, and easily access the information mentioned below. This is a principle that should be followed.

3. State your purpose clearly

To save your reader's time, you should get straight to your point after completing the formalities of politeness. Start with “I am writing to enquire about…” or “I am writing in reference to…”

Then continuously develop short, clear and distinct sentences. Especially when writing emails, you must pay attention to spelling errors, grammar, and semicolon rules. Emails for work should not abbreviate any sentence structure, for example: instead of writing "I'm writing to...", use "I am writing to...".

4. End with a thank you note

For example: “Thank you for your patience and cooperation” “Thank you for your consideration”

Finally, you can add sentence patterns like “If you have any questions or concerns, do not hesitate to let me know” or “I look forward to hearing from you” (I'm waiting for your response).

5. Use a formal word before the signature


5 Notes to help you write professional English Emails

Email ending should be used “Best regards”, “Sincerely”, or “Thank you” to create professionalism. Should avoid using “Best wishes” or “Cheers” in work emails. As a final step, make sure you proofread your email one last time before sending it to make sure you haven't missed any spelling or grammar errors.

Email at work is the main means of communication in the office environment and with customers and partners. Wish you good study.